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Birth-to-Five Services

Contracts to New York City Providers of Child Day Care Services
to Establish New Early-Childhood Education and Care Programs

Agency Type:

Local

Funding Source:

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New York City Department of Education (NYCDOE) - Division of Early Childhood Education (DECE)

Conf. Date:

04/17/19

Deadline Date:

06/05/19 2:00 PM

Description:

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Contracts for services to New York City providers of child day care services to implement new early childhood education and care programs. Funding is intended to implement a new service model that will offer care to children, from birth to age five, and that will meet the basic goals of increasing access, equity, quality, and sustainability. The goal of this solicitation is to expand access to quality early child care and education programs that increase kindergarten readiness and set children on a path toward college and career readiness.

The DOE’s goal is to provide extended day and year services to the families that need them most. All applications must propose a program site that is physically located in New York City.

This birth-to-five system of early care and education is being redesigned to uphold a set of core values. In order to produce positive outcomes for children, families, and programs, the DOE seeks to:
- Provide children from birth to five years old with access to a high-quality early childhood program that is held accountable and supported to meet high expectations of program quality.
- Ensure a sustainable early care and education system that accurately reflects need across the city and sets up all programs for successful enrollment.
- Value the expertise of program leaders, educators, and staff, and work together to meet community needs.
- Promote socioeconomic integration in early childhood classrooms, with the goal of creating socioeconomically and racially diverse classrooms.
- Provide extended day and year services and robust family supports to the families that need them most.
- Ensure leadership and teaching teams have the knowledge and skills they need to provide quality instruction to all children, and help programs continuously improve.

The two types of service models available through the program are:
- School Day and Year Services: Available to all pre-K aged children and 3-K aged children. Child Care Centers, School-Based Providers, and Group Family Day Cares are eligible to offer this service model.
- Extended Day and Year Services: Available to children ages birth to five whose families meet income and other eligibility requirements based on Federal and State Child Care Block Grant (CCBG) guidelines. Child Care Centers and Group Family Day Centers for 3- and 4-year-olds only are eligible to offer this serve.

For further requirements regarding service model expectations and requirements, see page 26 of the RFP in Attached Files below.

Applicants will have the flexibility to propose the service model or models that are most appropriate for the community they serve and that reflect their organization’s strengths. This flexibility, in addition to the use of community information in awards, will ensure that the early childhood system values the expertise of service programs and is best able to meet the varied needs of New York City communities.

For further information about determining geographic area, see page 18 of the RFP in Attached Files below.

Providers may propose limited start-up funding in one or more of the following three areas: (1) renovations, construction, and required facility upgrades; (2) repairs and maintenance; and (3) furniture and equipment.

GrantWatch ID#:

GrantWatch ID#: 185515

Estimated Size of Grant:

- For children Age 3-K for all the approximate core day and year per-child rate is $12,000.
- For children age Pre-K for all, the approximate core day and year per-child rate is $11,000.
- For renovation, new construction, and facility upgrade programs may propose for up to $200,000 per classroom or facility in start-up funds, depending on needed work within this category.
- For repairs and maintenance, programs may propose for up to $20,000 per classroom.
- For furniture and equipment, programs may propose for up to $10,000 per classroom.

Term of Contract:

The anticipated contract term is July 1, 2020 - June 30, 2025, with up to three one-year extensions.

Additional Eligibility Criteria:

The following providers are eligible to submit a proposal through this RFP:
- Current full-day DOE-contracted Pre-K for All and 3-K for All providers who wish to continue services in the 2020-21 school year and beyond, at existing sites.
- Pre-K for All and 3-K for All providers with full-day contracts set to expire in June 2020 will not be extended, and receiving an award through this RFP or the Head Start/Early Head Start RFP will be the only way for providers to continue City-contracted early care and education services into the 2020-21 school year.
- Pre-K for All and 3-K for All providers with full-day contracts expiring in June 2021 or later are strongly encouraged to submit a proposal to this RFP or the Head Start/Early Head Start RFP if they wish to continue services beyond the end date in their current contract. Current contract end dates will be honored; however, the DOE does not intend to renew these contracts. If providers wish to continue their current services only through the end of their current contract, they do not need to propose to this RFP.
- Current EarlyLearn providers wishing to continue services into the 2020-21 school year and beyond, at existing sites. Current EarlyLearn contracts will be extended only through June 2020.
- EarlyLearn providers wishing to continue services beyond June 2020 should propose through this RFP or the Head Start/Early Head Start RFP. Receiving an award through this RFP or the Head Start/Early Head Start RFP will be the only way to continue City-contracted services into the 2020-21 school year. Current EarlyLearn providers may propose to provide school day and year services and/or extended day and year services.
- Current Pre-K for All, 3-K for All or EarlyLearn providers wishing to open new sites or add full-day services at a current half-day site Direct Head Start grantees (providers operating under a contract directly with the Federal Office of Head Start to serve 3- and 4-year-olds), or providers who have applied to be a direct Head Start grantee, if they wish to offer 3-K for All, Pre-K for All, or extended day and year services to additional children.

Current half-day Pre-K for All providers who wish only to continue their DOE-contracted half-day services should not propose to this or any current RFP. The DOE does not have plans to issue a new half-day RFP or add new half-day services at this time. However, the DOE may choose to extend half-day contracts with providers currently offering half-day services, should these programs remain in good standing. Current half-day providers who wish to convert their slots to full-day within the proposed service models should propose to this RFP.

This RFP is not intended to fund services for children already served through an organization’s direct Head Start grant. The DOE plans to release a separate RFP for Direct Head Start grantees to propose funding to supplement the grants they receive from the Federal Office of Head Start. Providers who wish to offer additional Head Start slots should submit a proposal to the separate Head Start/Early Head Start RFP.

This RFP is not intended to fund full-day services to preschool children with special needs in special classes that are already receiving 4410 funding.

Charter schools are not eligible to submit a proposal to the Birth-to-Five or Head Start/Early Head Start RFPs.

Pre-proposal Conference:

Pre-proposal conferences will be held in the five boroughs. You are encouraged to attend one of the upcoming information sessions to learn more about eligibility, timeline, process, and what it means to partner with the DOE as an early childhood provider.

Information sessions:
- Wednesday, April 10, 2019 - 4:00 PM - 6:30 PM

Location: High School of Fashion Industries - 225 W 24th St, New York, NY 10011

To RSVP: https://www.eventbrite.com/e/doe-birth-to-five-early-childhood-care-education-rfp-pre-proposal-conference-manhattan-tickets-59527688920

- Thursday, April 11, 2019 - 10:00 AM - 12:30 PM

Location: New Dorp High School - 465 New Dorp Lane, Staten Island, NY 10306

To RSVP: https://www.eventbrite.com/e/doe-birth-to-five-early-childhood-care-education-rfp-pre-proposal-conference-staten-island-tickets-59453371635

- Tuesday, April 16, 2019 - 4:00 PM - 6:30 PM

Location: Monroe College - 2501 Jerome Ave, Bronx, NY 10468

To RSVP: https://www.eventbrite.com/e/doe-birth-to-five-early-childhood-care-education-rfp-pre-proposal-conference-bronx-tickets-59450264341

- Wednesday, April 17, 2019 - 10:00 AM - 12:30 PM

Location: St. Francis College - 180 Remsen Street, Brooklyn, NY 11201

To RSVP: https://www.eventbrite.com/e/doe-birth-to-five-early-childhood-care-education-rfp-pre-proposal-conference-brooklyn-tickets-59449489022

Pre-Application Information:

Proposals are due June 5, 2019, 2:00 PM. Proposals must be submitted through HHS Accelerator.

To be eligible for this contract, your organization must enroll and file disclosures in the Procurement and Sourcing Solutions Portal (PASSPort). For more information, please visit https://www1.nyc.gov/site/mocs/systems/about-go-to-passport.page.

Questions regarding the RFP must be transmitted in writing to the DOE Contact email. Questions received prior to the Pre-Proposal Conference will be answered at the conference.

Note that start-up funds will be issued as a one-time payment and will be provided on a reimbursement basis once a contract has been registered. Therefore, awarded programs will be required to pay for any upfront start-up costs, such as the cost of renovation projects, before receiving reimbursement from the DOE. Awarded programs will not receive reimbursement for any funds spent prior to the date of award.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Enroll with Passport: https://passport.cityofnewyork.us/page.aspx/en/usr/login?ReturnUrl=%2Fpage.aspx%2Fen%2Fbuy%2Fhomepage

Apply online: https://a069-hhsaccvp.nyc.gov/HHSPortal/portal/hhsweb.portal

For help with the HHS Acclerator system contact: help@mocs.nyc.gov

The DOE contact email: PreKRFP@schools.nyc.gov

URL for Full Text (RFP):

Geographic Focus:

USA: New York City;   New York