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Scaling and Scale Maintenance, Standard Setting, and Reliability/Validity Analyses of the New York State Regents Examinations and Elementary/Intermediate-level Science Testing Programs

Grant to a New York State For-Profit to
Evaluate Test Results and Testing Systems

Agency Type:


Funding Source:

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New York State Education Department (NYSED) - Office of State Assessment (OSA)

Deadline Date:

12/08/20 3:00 PM


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Contract for services to a New York business to evaluate the State's testing system. Funding is intended to conduct activities related to scaling; score collection and standard-setting; and evaluating and providing data related to the validity and reliability of High School Regents Examinations in English Language Arts, Mathematics, Science, and Social Studies, and the elementary and intermediate-level Science tests. Bidders must bid on all three components.

For an overview of required services, see:

Program Components:

Component 1: Scaling and Scale Maintenance: Scaling and scale maintenance will be required for all annual field test and operational test administrations for all Regents Examinations and elementary- and intermediate-level Science Tests for the 2021-22, 2022-23, 2023-24, 2024-25, and 2025-26 school years.  For additional information about Component 1 see

Component 2: Standard Setting: This component will require the contractor to conduct a post-operational score collection and standard-setting for selected State examinations. The contractor will be responsible for all aspects of the score collection, including materials development, shipping, scoring of multiple-choice items, and reporting test results to NYSED and schools. For the standard setting, the contractor will handle all logistics and conduct the standard-setting and all necessary analyses. Technical reports for standard-setting must be produced documenting the standard-setting process and development of Performance Level Descriptions (PLDs), detailing the overall recommendations of panelists and each phase of judgments in relation to the standard-setting model.  For additional information about Component 2, see:

Component 3: Reliability/Validity Analysis: The contractor will conduct analyses to provide evidence regarding reliability and validity, as well as summary statistics. In addition, the contractor will examine the stability of student responses to the field-test items through a comparison of banked and operational item parameters. For additional information about Component 3, see:

For information about general requirements for all components, see:

GrantWatch ID#:

GrantWatch ID#: 192903

Number of Grants:

Single Award

Estimated Size of Grant:

Subcontacting will be limited to 30% of the total contract budget. For vendors using subcontractors, the subcontract will equal or exceed $100,000 over the life of the contract.

Term of Contract:

The contract will have a term of five years and is anticipated to begin on October 1, 2021, and end on September 30, 2026.

The contractor will perform scaling and scale maintenance using data resulting from all field test administrations taking place in the 2020-21, 2021-22, 2022-23, 2023-24, and 2024-25 school years.

Nearly all the field testing is expected to take place in the spring (May and June). Occasionally a very limited amount of field testing will take place in the fall (October and November).

It is anticipated that the standard-setting component of will require that the contract conduct post-operational score collection during the June 2021, June 2024, and June 2025, and possible June 2022 and June 2026 administration periods.

Additional Eligibility Criteria:

The eligible bidder must agree to the mandatory requirements:
- Bidders must bid on all three psychometric components
- Bidders must provide a full staffing plan with FTEs specific for this project that, at a minimum, must include and maintain one full time program manager who:
a. is a full time employee of the entity
b. has a bachelor's degree or above
c. has a minimum of three years experience managing large scale assessment projects.

For purposes of this procurement, the NYS Education Department hereby establishes an overall goal of 30% of the total contract amount for M/WBE participation: 17% for Minority-Owned Business Enterprises (“MBE”) participation and 13% for Women-Owned Business Enterprises (“WBE”) participation based on the current availability of qualified MBEs and WBEs.

Pre-Application Information:

The deadline to apply is December 8, 2020, by 3:00 PM.

Questions regarding the request must be submitted by email no later than the close of business on November 3, 2020. A Q & A summary will be posted to the website no later than November 17, 2020.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Please submit all application documents to:
NYS Education Department
Bureau of Fiscal Management
Attn: Bethany Bennett, RFP#21-010
Contract Administration Unit
89 Washington Avenue, Room 501W EB
Albany, NY 12234

Direct questions to McKenzie Johnson at

Program matters: McKenzie Johnson
Fiscal Matters: Bethany Bennett
M/WBE matters: Brian Hackett

Funding or Pin Number:

RFP #21-010

URL for Full Text (RFP):

Geographic Focus:

USA: New York City;   New York

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