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Growing OpenNotes Across New York State

Grants to New York State Medical Practices and
Physician Groups to Implement a Note Sharing System

Agency Type:


Funding Source:

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New York State Health Foundation (NYSHealth)

Deadline Date:

05/16/19 1:00 PM


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Grants to New York medical practices, hospital-affiliated physician groups, and other health care settings to increase consumers' access to their medical information through a shared-note system. The program empowers health care consumers to engage in shared decision-making with their health care providers and ensure that they have the tools to actively participate in their own care. Funding is intended to give patients access to the visit notes written by their doctors, nurses, or other clinicians.

Established in 2010, OpenNotes creates partnerships toward better health and health care by giving everyone on the medical team, including the patient, access to the same information. When patients have access to their own visit notes written by health care providers, they better remember what was discussed during the visit; feel more in control of their care; are more likely to take medications as prescribed; and can share notes with their caregivers. Applicants with a clear commitment to the mission of OpenNotes that are willing to engage in creative strategies to ensure patient uptake will be favorably considered.

This RFP directly supports NYSHealth’s interest in empowering consumers by (1) providing them with information to make informed choices about their own health and health care, (2) promoting access to their own personal health information, and (3) equipping them with tools and resources to have greater control over their own health.

Proposals are required to include the following:
- A focus on vulnerable patient populations, such as low-income individuals and elderly New Yorkers;
- The scale of the project and the number of patients who will receive access to OpenNotes;
- In-kind contributions by the applicant in the form of financial support and/or staff resources;
- Demonstrated support of clinical leadership; and
- Demonstrated support by the facility’s senior management.

Proposals that include the following factors will be the most competitive during the review process:
- Serve vulnerable populations;
- Reach large numbers of patients through an OpenNotes implementation;
- Employ an opt-out model so that the default is for physicians to share notes with patients; and
- Demonstrate creative ways to deliver notes to patients.

NYSHealth is committed to funding a diverse cohort of projects in communities throughout New York State.

GrantWatch ID#:

GrantWatch ID#: 185749

Estimated Size of Grant:

NYSHealth will award grants of up to $100,000 per organization in New York State interested in implementing OpenNotes at its facilities.

Term of Contract:

Project durations may vary depending on the readiness and size of the organization and implementation plan, but should be a maximum of two years. The Foundation expects implementation to be well underway by the end of the grant period, with patients accessing their notes.

Additional Eligibility Criteria:

This RFP is open to any FQHC, multispecialty group practice, hospital-affiliated physician group, and independent physician practice in New York State interested in implementing OpenNotes.

The Foundation will expect better resourced applicants to make some level of financial investment in implementing OpenNotes within their facilities.

NOTE: FQHCs, multispecialty group practices, hospital-affiliated physician groups, and independent physician practices that have already implemented OpenNotes in a limited way or are in the process of implementing it or another type of shared-notes program may be eligible to apply. NYSHealth supported initiatives to spread OpenNotes at hospital systems throughout the State are already underway; hospitals will not be eligible for funding through this RFP. Please e-mail for inquiries about eligibility.

Pre-Application Information:

The deadline for proposals is Thursday, May 16th at 1 p.m., with proposals submitted through NYSHealth’s online application system. All applicants will be notified of the outcome of their applications by late July 2019.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Apply online:

Programmatic questions about this funding opportunity should be e-mailed to:

Technical questions regarding the online application system should be e-mailed to: Grants Assisant Elena Pereira at

NYSHealth Request for Proposals—Growing OpenNotes Across New York State
Voice: 212-664-7656
Fax: 646-421-6029
Mail: 1385 Broadway, 23rd Floor,
New York NY 10018

URL for Full Text (RFP):

Geographic Focus:

USA: New York City;   New York