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2018 Emergency Food Assistance Providers - Increase Food Donation

Grants to New York Nonprofits to Enable Food Assistance
Organizations to Distribute Nutritious Food to the Needy

Agency Type:


Funding Source:

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New York State Department of Environmental Conservation (DEC)

Deadline Date:

02/01/19 3:00 PM EST


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Grants ranging from $100 to $15,000 to New York nonprofit organizations to enable emergency food assistance organizations to increase access to wholesome food. Funding may be used for equipment, supplies, transportation, contractual services, and personal services.


The New York State Department of Environmental Conservation (DEC) is pleased to announce funding for food pantries and other local emergency food assistance providers to increase the amount of wholesome food available to those in need.

Food pantries and other local emergency food assistance providers are on the front line when it comes to helping those in need. The Department is interested in increasing the donated food that food pantries have available (especially fresh fruits and vegetables) because it would help those who do not have access to enough food and it has an environmental benefit. If more wholesome food is brought to food pantries, less ends up in the waste stream and ultimately in landfills, where it generates methane, a potent greenhouse gas.

Eligible Project Expenditures:

- Personal Services: Staff salaries including fringe benefits, directly devoted to the project. Itemize salaries according to job title and roles/responsibilities on the project. Grantees will be required to document time worked, tasks, pay ratio, and payment.
- Contractual Services: The value of services provided by responsible professional and technical personnel and consultants.
- Supplies and Materials: Directly needed to implement the project.
- Equipment: Equipment that is directly necessary to implement the project.
- Travel: Travel costs directly required to implement the project (within New York State only).

Examples of Eligible Project Items (other items may be eligible as well):

- Refrigerator, freezer space, walk-in cold room/cooler
- Kitchen equipment to prepare and cook food
- Refrigerated vehicle
- Vehicle to either transport people to food OR to transport food to sites
- Expansion of physical space
- Cambro or other similar insulated food transporters
- Oven
- Funding to support the set-up of a donation program with local farms, restaurants, grocery stores, etc.; Funding to support nutritional education programs and/or publicity about the sites’ services
- Money to pay staff to:

- Introduce and manage new donation programs
- Conduct outreach and education programs to pantry clients on how to use the donated food efficiently and reduce their residential food waste, hold cooking classes on how to cook fresh produce or expand on basic ingredients, etc.

- Funding for transportation or a delivery service from food sources to pantries/meal sites

GrantWatch ID#:

GrantWatch ID#: 184344

Estimated Total Program Funding:


Estimated Size of Grant:

The minimum award amount is $100. The maximum award amount is $15,000.

Term of Contract:

All projects must be completed and invoiced within a two-year contract period/term. Applicants should not begin their projects or incur costs until a Master Contract for Grants (MCG) has been fully approved by DEC, and if applicable, approved by the Attorney General and the State Comptroller. Time extensions beyond the contract term end date will be determined by the DEC based upon written justification from the Grantee.

The Contract Start Date is 5/1/2019 and the Contract End Date is 4/30/2021.

Additional Eligibility Criteria:

For the purposes of this grant program, the following entities are considered eligible applicants:

501(c)(3) not-for-profit corporations whose projects include providing wholesome food to those in need, either directly or indirectly. Food Banks are ineligible for this grant program since DEC already has a contract in place to fund activities at the Food Banks.

For this grant opportunity, a “Not-For-Profit Corporation” (NFP) is subject to New York State’s Not-For-Profit Corporation Law and is qualified for tax-exempt status under Section 501(c)(3) of the Federal Internal Revenue Code, has an IRS 501(c)(3) determination letter to be incorporated in New York State and is current in their charities reporting requirements with the Office of the Attorney General.

Individuals and unincorporated groups are not eligible for this grant opportunity. However, an eligible applicant may apply on behalf of an individual or unincorporated group as a fiscal sponsor. The fiscal sponsor accepts responsibility of the grant, and serves as a fiscal conduit for a DEC-funded project, receiving and disbursing funds related to the grant, and administering the requirements throughout the DEC grant process, including final reporting of grant activity.

Ineligible Project Expenditures:

- Indirect costs: Overhead or operating expenses (space, rent, utilities, etc.)
- Travel: Out-of-state travel costs, and any travel not directly required to implement the project.
- Administrative salaries: Administrative salaries are NOT eligible for grant reimbursement, but may be used as match funds. For the purposes of this RFA,administrative salaries are defined as follows:

- Preparation of equal employment opportunity and women and minority business enterprises documentation.
- Preparation of quarterly narrative and expenditure reports.
- Preparation of payment reimbursement request forms and backup cost documentation.
- Preparation of Final Report upon project completion.

- State and/or federal funding: project costs funded from other state and/or federal funding sources are not eligible for grant reimbursement.

Pre-Application Information:

Opportunity Timetable:

- Announcement of Grant Program 9/5/2018
- Applications Open in Grants Gateway 9/5/2018
- Informational Webinar 9/19/2018 1:00 PM EST
- Q&A Period Ends 1/25/2019 5:00 PM EST
- Final Applications Due 2/1/2019 3:00 PM EST
- Application Award Date 3/1/2019

Questions regarding this grant opportunity will be accepted by the DEC until C.O.B. January 25, 2019. All questions and answers will be uploaded in the Grants Gateway application for all applicants to view.

All Applicants must be Registered with Grants Gateway to submit an application. In addition to registration, not-for-profits must also be Prequalified at the time and date that the application is due. If you are not Prequalified at that time and date, your application will not be considered. For more information about Grants Gateway and Prequalification, please visit the Grants Reform website ( or contact the Grants Reform Team.

Applicants are strongly encouraged to submit their applications prior to the application deadline.

For this grant opportunity, applicants must match at least 10% of the grant funding amount. More information about project match can be found on page 8 of the RFA.

If any Federal or other assistance is received for the project, reimbursement will be limited to the net eligible costs incurred after deduction of any Federal or other assistance received.

Payments will be made only after a grant contract for the eligible portions of the proposed project is executed by all required State agencies and appropriate reimbursement requests/payment documentation have been reviewed and approved by the DEC.

View this opportunity on Grants Gateway:

View the webinar online:

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Applications must be submitted through the NYS Grants Gateway

For general information on completing this application and for clarification of application requirements, contractual terms and procedures, contact DEC’s Organics Reduction and Recycling Program Staff at:

Please type “Food Assistance RFA” in the subject line of the email.

Grants Reform Team :
Help desk/hotline (518) 474-5595

Funding or Pin Number:


URL for Full Text (RFP):

Geographic Focus:

USA: New York City;   New York