New York State Department of Labor (NYSDOL) - Division of Employment and Workforce Solutions
Funding or PIN Number: Bid Number AEG-2
USA: New York City; New York
Deadline: 12/30/22 4:00 PM New York State Time
Grants to New York employers and nonprofit organizations for increased apprentice positions, with an emphasis on employing individuals from marginalized groups. All applicants are required to register and certain applicants are required to prequalify before submitting a full application. Apprentices will enter high-demand occupations and trades, with a primary focus on healthcare, information technology, advanced manufacturing, hospitality, and other in-demand occupations. Applicants are encouraged to actively recruit women and underrepresented populations, including minorities and individuals with disabilities.
Related Instruction (RI):
RI for this RFA is defined as instruction in technical subjects related to the trade which will be provided to each apprentice for a minimum of 144 hours per year. RI is designed to provide apprentices with the knowledge of the theoretical subjects related to the apprentices’ occupation.
RI must be conducted by the RA sponsor’s approved RI Provider to instruct topics listed in Appendix B of the trade’s training outline.
RI may be provided in person or via electronic media. Funds will not pay for the cost of any hardware, software, or internet service needed in order to access the instruction.
Sponsors are not required to pay wages to apprentices while they are attending RI.
For the use of RI funds under this RFA, apprentices cannot contribute to the cost of the RI.
The cost of RI shall be reimbursed based on a per apprentice amount, in accordance with standard tuition rates for RI that may be published or in the case of trainers who do not have a published tuition rate, may be calculated using the method described in the Tuition Rate (TR) attachment.
There is no minimum number of apprentices required for RI.
All proposed RI expenditures must be reasonable, necessary and clearly related to the purposes and activities of the project as described in the applicant’s project narrative. During the contracting process, NYSDOL reserves the right to ask for justification of proposed expenditures and cost per apprentice.
On-the-Job Training - Training will be provided to the apprentice(s) by journeyworkers, while meeting the required apprentice-to-journeyworker ratio for each trade, as determined by the Commissioner of Labor. This will be “hands-on” training and supplemented by RI.
Textbooks, training materials, or electronic devices directly associated with the RI.
Only items with a per-unit cost of less than $1,000 are allowed.
Tools directly associated with OJT, including electronic devices required to complete the OJT (i.e., iPads or Chromebooks) with an acquisition cost of up to $999 per device.
Group Program Sponsors or their Lead applicant (those applicants who are designated by a sponsor of an active or probationary NYS RA group program) who are not the RI training provider or the OJT employer are eligible for reimbursement of indirect costs, if incurred.
Others (see text field entitled "Additional Eligibility Criteria" for clarification)
Additional Criteria for Eligibility
For this RFA, an eligible applicant must be a sponsor of an active or probationary NYS RA program, a lead applicant designated by a sponsor of an active or probationary NYS RA group program, or be an applicant for a NYS RA program whose application has been received by NYSDOL and posted on the NYSDOL website for public comment. Sponsors include individual employers, groups of employers, or partnerships between an employer(s) and a labor union(s). To apply for a NYS RA program, contact your local NYSDOL Apprenticeship office. Please note, awards cannot be made until the applicant has a NYSDOL approved NYS RA program.
Additional requirements for grant applicants include:
- Must be legal entities able to fulfill all requirements associated with state and federal grant obligations. Group programs which do not meet these requirements must appoint a lead applicant.
- Must be headquartered in NYS or has at least one site located in NYS at the time of application; and
- Must be in good standing with regard to the laws, rules, and regulations for: Unemployment Insurance (UI); Worker Adjustment and Retraining Notification Act (WARN); Public Work; Labor Standards; Safety and Health; NYS Department of State Division of Corporations; Workers Compensation Insurance; and Disability Insurance.
Not-for-profit (NFP) organizations must take the additional step of prequalifying by completing a basic profile and storing organizational documents.
Participants who meet the following requirements are eligible:
- Individuals not yet enrolled in a NYS RA Program who meet the minimum eligibility requirements for enrollment. Note, minimum eligibility requirements are determined by sponsors and indicated on the Apprentice Training Recruitment Notification and Minimum Qualification;
- Apprentices enrolled in a NYS RA Program no more six months prior to the RFA application submission date; and
- Apprentices who were enrolled in a NYS RA Program under AEG-2 (See Section II.B.4. for additional information regarding the per participant cap for AEG-2 enrolled apprentices).
Apprentices need not be NYS residents.
Consultants and other third-party entities are not eligible to apply for funds on behalf of other organizations. The use of a grant writer is acceptable, only if the applicant, and not the grant writer, commits to implementing the training or services listed in the application, if a grant is awarded.
NYS Agencies are not eligible to apply for funding.
Please note that this solicitation focuses on promoting the expansion of NYS RAs and as such, RAs in the field of construction are not eligible for funding under this RFA unless the trade is to be used for the upkeep and maintenance of a facility owned by the business entity employing the apprentice, such as plant maintenance trades.
- RFA Release Date – July 20, 2022.
- Deadline Date for Questions – Ongoing, no later than December 19, 2022.
- Deadline Date for Responses to Questions – Ongoing, as received, no later than December 23, 2022
- Application Due Date – Ongoing, no later than 4:00 PM NYT on December 30, 2022
- Date of Notification of Award – Ongoing as received.
- Latest Possible Contract End Date – June 30, 2023 (in the absence of any extensions)
The completed application with all required attachments will be accepted immediately and on an ongoing basis through the Grants Gateway until 4:00 pm NYT on December 30, 2022. Grants Gateway will not accept any applications or unsolicited amendments to applications after the due date and time. No mailed, faxed or emailed documents will be accepted. NYSDOL takes no responsibility for any thirdparty error in the delivery of applications(e.g., computer failure, power outages, etc.).
Applicants may submit questions via electronic mail. Questions regarding the RFA will be accepted on an ongoing basis until December 19, 2022. No telephone inquiries will be accepted.
All applicants will receive a letter informing them of the decision on their application and successful applicants will be contacted by NYSDOL contract development staff.
All Applicants are required to register in the Grants Gateway system to enter into a contract with NYS. All Applicants must log-in to the Grants Gateway website. The registration form, organization chart, and substitute W-9 must be signed, notarized and emailed to Gateway Administrators. Plan accordingly to avoid potential delays in applying for upcoming grant opportunities.
Not-for-profit (NFP) organizations must take the additional step of prequalifying by completing a basic profile and storing organizational documents. Both registration and prequalification must be completed by NFP organizations before the application is submitted. Failure to do so will mean that their applications will not be reviewed.
Contracts will be paid on a reimbursable payment basis.
Additional Funding Information
Estimated Total Program Funding:
Number of Grants
Funding is available to serve approximately 170 new apprentices in RAs.
Estimated Size of Grant
Applicants may apply for up to $300,000 for each award, where up to $15,000 per apprentice is allowed.
Single award amounts will not exceed $300,000.
Applicants awarded a grant through this RFA may re-apply for up to an additional $300,000 after successfully registering 80% of the planned number of apprenticesinto their AEG-3 awarded NYS RA program, and having expended at least 80% of the awarded funds, if sufficient funding and time remain.
Term of Contract
Contracts resulting from this solicitation will be awarded for a period of up to 12 months. Applicants must include only the training opportunities that can be reasonably accomplished within a 12-month time period. Under extenuating circumstances, limited no-cost contract extensions may be approved at NYSDOL’s discretion. The length of the extension is dependent on the original contract duration; however, the contract shall not exceed AEG-3’s period of performance (which is currently scheduled to end June 30, 2023) unless extended by USDOL. All activities funded by the contract must end on or before the end date of the contract and any activities that occur after the contract end date are not eligible for reimbursement under the contract.
The earliest start date for any contract resulting from this RFA is the date of the award letter.
New York State Department of Labor
Division of Employment and Workforce Solutions
Harriman Office Campus
Building 12, Room 440
Albany NY, 12240
(888) 4-NYSDOL (888-469-7365)
(800) 662-1220 TTY/TTD