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Summer Primetime Grant

Contracts for Services to New York Nonprofits, Youth Bureaus, and
Recreation Departments to Provide Seasonal Programs to Local Youth

Agency Type:

Local

Funding Source:

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County of Erie, New York and Erie County Youth Bureau

Conf. Date:

02/10/21

Deadline Date:

02/24/21 4:00 PM Receipt

Description:

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Contracts for services of up to $15,000 to New York nonprofit organizations, local youth bureaus, and recreation departments to provide seasonal programs to local youth. Funding is intended for programs to encourage positive development, prevent learning loss over the summer, and address long-term juvenile delinquency prevention. Applications are invited for summertime programming for Erie County youth.

The County of Erie, New York is currently seeking proposals from qualified agencies interested in providing youth development programming to at-risk youth ages 5-20 residing in Erie County. The primary purpose of Summer Primetime funding is to support out-of-school time opportunities for youth during the high-risk summer months. 

“At-Risk Youth” are stated as being any Erie County youth between the ages of 6 and 20 and fall under one or more of the following categories:

  • Living within a family below 200% or more of federal poverty guidelines
  • At risk of becoming a Person In Need of Supervision (PINS)
  • Juvenile delinquent or youth charged with committing a crime
  • Victim of child abuse, domestic violence, maltreatment and/or neglect
  • Exhibiting self-destructive behavior
  • School dropout
  • Youth in need of safe places, caring adults, and structured activities
  • Youth with 3 or more hours of idle time per day
  • Lack of parental support or positive role model
  • Homeless youth or youth who has run away from home
  • Considered for placement outside the home

Due to the limited amount of funding available, only programs providing the below-listed services as defined by the OCFS Life Areas Coding Document will be considered for funding:

  • Work Readiness Supports
  • Year/Round Seasonal Activities
  • Career Development Supports
  • Healthy Lifestyles
  • Life Skill Supports
  • Academic Support Services
  • Alcohol and Substance Abuse Prevention
  • Youth Leadership/Empowerment Opportunities
  • Juvenile Delinquency Prevention Services

GrantWatch ID#:

GrantWatch ID#: 142496

Estimated Size of Grant:

A maximum of $15,000 is potentially available per funding request.

Programs requesting more than $10,000 will be expected to provide services beyond the scope of the required criteria. This may include additional weeks of programming (more than six), additional hours or days of operations including weekends and/or evenings, additional youth served etc. All requests over $10,000 must reasonably and explicitly describe appropriate utilization of additional resources.

Term of Contract:

Successful proposers will run said program from June 28th through September 3, 2021. This is the equivalent of ten weeks. Programs are required to run for a minimum of six weeks during said time period.

Additional Eligibility Criteria:

Eligible applicants are local youth bureaus/recreation departments in Erie County providing services to at-risk youth in the targeted age group. Organizations not part of a unit of local government must have their own 501(c)(3) status; use of other organizations’ 501(c)(3) status as a “pass through” is not permitted. Charter schools may not apply; however, programs may take place at charter schools, provided that they are run by an eligible applicant. “Drop-in” programs are not allowed.

No proposal will be accepted from nor any agreement awarded to any Proposer that is in arrears upon any debt or in default of any obligation owed to the County. Additionally, no agreement will be awarded to any Proposer that has failed to satisfactorily perform pursuant to any prior agreement with the County.

Pre-proposal Conference:

RFP Informational Meeting: February 10, 2021 via WebEx

Join from the meeting link
https://erie.webex.com/erie/j.php?MTID=me37b32d553e23d8e6649da0643303302
Join by meeting number
Meeting number (access code): 146 287 5175
Meeting password: pqFSjqTJ924
To join from a mobile device (attendees only): +1-415-655-0003,,1462875175## United States Toll
Join by phone: +1-415-655-0003 United States Toll
Join by video system, application or Skype for business: Dial 1462875175@webex.com
You can also dial 173.243.2.68 and enter your meeting number.

Pre-Application Information:

Timeline:
- Requests for clarification of this RFP must be written and submitted to Carrie Godfrey no later than 4:00 pm on February 8, 2021.
- RFP Informational Meeting: February 10, 2021
- Proposals Due: February 24, 2021. Proposals received after February 24th at 4:00 p.m. will not be considered.
- Applicant Interviews: March 8- March 12, 2021
- Selection Made by: June 2021
- Contract Signed: Following all necessary County approvals.

Proposers may be required to give an oral presentation to the County to clarify or elaborate on the written proposal. Those Proposers will be notified to arrange specific times.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Submission of the proposals shall be uploaded to
http://bit.ly/ECDSS_RFP_Submission (Windows 10+) or https://onbase.erie.gov/appnet/UnityForm.aspx?d1=AXawsbcmpDnP98EPu51qLzhZdtwzEn%2fwie4GBpIGjVFBEb5oRH0rMwTCJCH%2f4d%2buwNz5HOwkhDvXE6ScwKBba4iQm9wUXIIR1QmBthOevqvYI%2fLz1P6uZiC5haJFVbQoWXUtUAWxIWXSltnffjy34KkZQfw1XW%2bwUKcQykw5RyVS%2bPxK8Wscvotla3WgJgKVEnFTMEqKw23y9Evht2avxpMn9NYWhblY6Qb7wkNPUSwR.

One original shall also be submitted to:
Paul Kubala
Deputy Commissioner – Youth Services
810 East Ferry Street
Buffalo, NY 14211

Requests for clarification of this RFP must be written and submitted to Carrie Godfrey at Carrie.Godfrey@erie.gov

For additional information on Summer Primetime programs, please contact the Youth Bureau at 923-4000.

Funding or Pin Number:

RFP # 2021-013VF

URL for Full Text (RFP):

Geographic Focus:

USA: New York: Erie County

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